The following serves to provide a simple step-by-step approach contractors, subcontractors, suppliers, and small businesses may use to estimate potential administrative time and labor savings when comparing repetitive traditional construction paperwork workflows against EasyPDF™ Forms. Step 1 — Determine actual office administrative cost per hour including taxes, insurance, and benefits. Step 2 — Compare traditional paperwork preparation time against EasyPDF™ workflow times. Step 3 - Include any drive time required to hand deliver, mail documents to the recipient. Step 4 — Multiply repetitive administrative tasks over multiple projects, progress payments, and construction draws. ? No SaaS ? No Subscription Fees ? Works Offline ? Save & Reuse Project Data ? Designed to Reduce Repetitive Administrative Work

Example #1 — Flooring Contractor Administrative Workflow

A small flooring contractor employing a remote administrative office assistant earning approximately $20–$25 per hour may unknowingly spend a substantial amount of repetitive administrative time preparing, signing, and submitting conditional lien waivers over the course of a year.

In one real-world example, approximately 28 minutes was required to:

• Search online for an acceptable lien waiver form
• Prepare and complete the waiver
• Obtain signatures
• Drive to obtain notarization believed necessary at the time
• Prepare the mailing
• Submit the lien waiver using USPS

While the employee’s direct hourly wage may have ranged between approximately $20–$25 per hour, actual administrative labor cost may be significantly higher once payroll taxes, insurance, benefits, overhead, and related business expenses are considered.

For example, an employee earning approximately $22 per hour may realistically cost an employer closer to approximately $28–$32 per hour after considering additional employment-related expenses.

Using a conservative estimated administrative labor cost of approximately $30 per hour, a 28-minute paperwork workflow may represent approximately $14 in administrative labor devoted to preparing and submitting a single conditional lien waiver.

When repetitive construction paperwork tasks are multiplied over multiple projects, monthly progress payments, and recurring construction draws, the cumulative administrative time and labor expense may become significant over the course of a year.

EasyPDF™ Conditional Lien Waiver was designed to help reduce repetitive administrative work by allowing users to save, reuse, update, digitally sign, and submit lien waivers in a fraction of the time using reusable offline PDF forms designed for the free Adobe Reader.

Example #2 — Construction Manager Administrative Workflow

A medium to large general building contractor may employ a construction manager earning approximately $75,000 per year who is responsible for preparing, reviewing, signing, and submitting lien waivers and contractor sworn statements for multiple building construction projects over the course of a year.

When salary-related costs such as payroll taxes, insurance, medical benefits, paid time off, and other employment-related expenses are considered, the actual annual cost to the employer may be higher than base salary alone.

For example, a $75,000 annual salary spread across approximately 2,080 full-time work hours equals roughly $36 per hour before considering additional employer costs. After factoring in taxes, insurance, benefits, paid time off, and related overhead, the actual administrative labor cost may reasonably exceed $45 per hour.

Assume each building construction project requires approximately 6–12 progress draws, with each draw requiring a contractor sworn statement and associated lien waivers. Across several construction projects per year, the number of repetitive documents prepared, updated, signed, and submitted can add up quickly.

If preparing a contractor sworn statement manually requires 1–3 hours per draw, even a conservative estimate of 1 hour per sworn statement can represent significant administrative time when multiplied across multiple projects and progress draws.

For example, three projects requiring 8 draws each would result in approximately 24 contractor sworn statements, not including related lien waivers. At an estimated administrative labor cost of $45 per hour, even one hour per sworn statement could represent approximately $1,080 in labor time devoted only to preparing sworn statements.

When associated lien waivers, revisions, updates, signatures, and submissions are also considered, the total repetitive administrative workload may become substantially higher over the course of a year.

EasyPDF™ Forms were created to help simplify repetitive construction paperwork workflows using reusable offline PDF forms designed for the free Adobe Reader. To learn more about EasyPDF™ Conditional Lien Waiver, click here to learn more about EasyPDF™ Contractor Sworn Statement click here